If you wish to play recorded music or music videos in your exhibition or as a public program you will need to consider if you need one or more licenses otherwise you may be infringing copyright and being unfair to the artists involved.
According to the PPCA website a performance can still be a “public performance” even if:
(a) the performance is given for free;
(b) the audience is small;
(c) there is no admission fee to hear or see the performance; or
(d) the performance is confined to members of a club.
In relation to sound recordings, it does not matter whether the public performance takes place by means of a compact disc, record, cassette, tape or other carrier. Similarly, for music videos it does not matter whether the public performance takes place by means of a celluloid film, DVD or video tape, or through a large screen or a TV monitor. In all cases, you still need a licence to publicly perform or exhibit the sound recording or music video. Under the Act, only the copyright owner or exclusive licensee of a sound recording or music video can authorise (or license) its playing or public performance. The record companies have authorised PPCA to grant non-exclusive “blanket licences”, which cover the public performance of protected sound recordings from a number of different record companies under the one licence. The Committee recently received a letter from the Phonographic Performance Company of Australia (PPCA). The letter details the different categories of licenses you may want to consider as well as contact details.
You may be able to source royalty free music. Check which is best for you as part of your planning processes.